Privacy Policy

The Prostate Cancer Support Association Kent (PCSA Kent) promise to respect the confidentiality of any personal data you share with us and to keep it safe. We will always take every effort to protect your privacy. 

We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information.

It is expected that members personal data held by PCSA Kent will be subject to this privacy notice.

We collect information in the following ways:

When you pay your annual membership subscription by Direct Debit, we are responsible for your data at all times.

We will only ever capture the minimum amount of information that we need to in relation to your membership. The personal data we will usually collect is:

• Your name.
• Your contact details: emails and telephone numbers.
• When you pay your annual membership by Direct Debit paper copies are kept by our Membership Secretary.

This information is kept by the Chairman and Membership Secretary.

How We Will Use Your Data

We will use your personal data for the legitimate interest of conducting core business activities, these will include:

• Administer your membership or donation, including processing Gift Aid.
• Keep a record of your relationship with us and inviting you to open meetings.
• For any other purposes with your consent.

We do not collect any personal information on members classified as ‘sensitive’ under GDPR.

We will ensure that data processing agreements, compliant to GDPR, are in place before sharing with, or giving access to, your data with any of our service/host providers.

PCSA Kent are solely data processors for your personal information associated with your membership and will process your data in accordance with this privacy notice. PCSA Kent are also legally responsible for protecting your data under GDPR legislation whilst in their safekeeping.

We will never commercially sell your personal data to anyone else.

How We Keep Your Information Safe and Who Has Access To It

We ensure that there are appropriate physical and technical controls in place to protect your personal details. For example, confidential paper records are securely stored.

Where personal emails are sent, they will be blind copy.

Reporting Breaches and How To Complain

We have a duty to report certain types of personal data breaches to the relevant supervisory authority, and where feasible, we will do this within 72 hours of becoming aware of the breach. If a breach is detected and likely to result in a high risk of adversely affecting you, we will inform you without undue delay. If you wish to complain about how we have used your data, you can contact the address below.

Where We Store Your Information

Members contact details are kept on the Chairman’s and Membership Secretary’s computer only.

How Long We Retain Your Information & How We Keep It Up To Date

There are statutory timescales on how long we should keep your information, for example, gift aid transactions must be retained indefinitely. Financial records will be kept for 7 years, Information associated with Health & Safety for three years after an event.

Your Rights

The General Data Protection Regulations gives you certain rights which include knowledge of collection, access, correction, and portability. 

In certain situations, these rights may not apply, for example if you are a valid member we will need to communicate with you about your membership and those services afforded to you as part of that membership

We will only process your personal data as you would reasonably expect. You can opt out of our general member mailings at any time.

Finally, if you are unhappy with how we have processed your information, you have the right to lodge a complaint with the Office of the Information Commissioner, contact details below.

Changes To This Privacy Notice

We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website or by notifying you directly.

If you are unhappy, you may contact the following:

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire, SK9 5AF

Helpline: (local rate) or 01625 545 745

Links

On this website we give you many links to other useful and relevant sites. PCSA Kent does not accept any responsibility for the privacy policies and security of these sites.

Updated 18/02/2025